Privacy Policy
Privacy Policy
Essex Wanderers is committed to ensuring that personal information is held fairly, lawfully and securely in accordance with data protection laws.
This policy covers the different elements of personal information we collect from you, what we do with the information, how long we will hold it, what we won’t do with the information, as well as what rights you have.
Introduction to Data Protection
We have an obligation under Regulation (EU) 2016/679 of the European Parliament – the General Data Protection Regulation (‘GDPR’) to provide you with information about how and why we use your data. We recognise our obligations and your legal rights set out in the GDPR. We are committed to protecting and respecting your privacy by complying with the principles of the GDPR.
Who are ‘we’?
In this policy, whenever you see the words ‘we’, ‘us’ or ‘our’, it refers to Essex Wanderers Netball Club (AENA no: 2060325. We are the Club responsible for the netball delivery in the Essex Met region and delivery of netball activities for our club members. Victoria Ford and Patricia Massam is the controller of all personal data processed by Essex Wanderers Netball.
Data Protection Officer
Essex Wanderers does not have a Data Protection Officer. However, for information and queries about data protection compliance, email essexwanderersnetball@gmail.com
Amendments to our Privacy Policy
If we amend our privacy policy, any changes will be published on OUR Class for Kids Booking System amend this if you will share your Privacy Policy in a different way. If necessary, this will be brought to your attention.
This policy was last updated on: 24/08/2022.
What is personal data?
‘Personal data’ means any information relating to a living individual (‘data subject’) who can be identified, directly or indirectly by the information.
The types of personal data we may collect
The data we collect about you will vary, depending on our relationship with you. Below are examples of the sorts of data that we may collect:
- Full name and personal details (e.g. photograph, driving licence);
- Contact information (e.g. home address, email address, telephone numbers);
- Date of birth and/or age;
- Special categories of data such as medical history or race or ethnicity, disability or sexual orientation;
- Next of kin and emergency contact information;
- Imagery in video and/or photographic form and voice recordings;
- Records of participation at events/sessions/competition;
- Records of enquiries and other correspondence with you;
- Marketing email lists; and
- Suppliers, sponsors and client lists.
How we use your personal information
We collect, store and process personal data for several purposes, mainly: membership; pathway; event and competition management; financial accounting; marketing. We will not use any of the information that we collect from you, or about you, for any purpose other than those listed in this document or for purposes that are similar. If we would like to use your personal data in any other way, we will present you with relevant information at the point at which one of these additional purposes arises.
The GDPR provides that legally we might hold and process your information for any of the following four reasons.
Where required to perform a CONTRACT.
Where required to comply with our LEGAL OBLIGATIONS.
Where there is a LEGITIMATE INTEREST.
Where you have provided CONSENT.
We may use and process your personal information where you have consented for us to do so for the following purposes: Membership, Pathway applications etc.
Retaining your information
If we collect your personal information, the length of time that we retain it is determined by a number of factors, including the purpose for which we use that information and to comply with our other legal obligations (apart from GDPR). We maintain a Retention Schedule, which records approved retention periods, the reasoning for the retention period and end of life treatment. Some of these retention periods are currently being defined by us and an update of this privacy policy will be added to our website once they have been formally approved.
We will hold information about you in our data systems only for as long as we need it for the purpose for which we collected it, which is as follows:
Electronically completed document through Class 4 Kids booking system
We do not retain personal information in an identifiable format for longer than is necessary. Where you have consented for us to retain your data, we will only hold the data for the duration of your consent.
Children
Children’s data are collected and processed in accordance with the information below. Parents and guardians are expected to ensure that the children they are responsible for are aware of how their personal data will be processed by us.
We require parental or guardian consent to process personal data of any child under the age of 14.
Using your information for marketing
We only send marketing information to you if you have explicitly agreed to our doing so or have requested it and we will only do so in the way(s) you have agreed to. You can withdraw consent at any time. See below for more information.
Marketing information covers information about tickets to events, special offers, opportunities, products and services and other commercial information.
In connection with information about tickets, special offers, opportunities, products and services and other commercial information, the categories have been divided into two groups:
- from Essex Wanderers Netball Club
- from Essex Wanderers Netball Club about its sponsors and partners
If you want to receive information from either of these two groups but haven’t yet requested it, you can do so by emailing essexwanderersnetball@gmail.com
Withdrawing consent
If we contact you and you want to change how – or if – you receive our communications, please contact 07857105880 or email essexwanderersnetball@gmail.com
Sharing your personal data and data processing
We only share personal data where we are required by law or with our suppliers or sub-contractors who carry out work for us and who you have given us permission to share it with. Other than the circumstances set out above, information about you will not be passed to a third party for any other purposes. All our suppliers and sub-contractors are required by their own data sharing agreements or contracts to treat your data as carefully as we would, to use it only as instructed, and to allow us to check that they do this.
Organisations we share your personal data with
- England Netball
- Essex Metropolitan League
Profiling
Essex Wanderers Netball Club does not perform any profiling that has legal or significant effect nor any automated decision making.
International transfer
Not Applicable
Information Security
Not Aplicable
More on Information Security
We do our very best to keep personal information secure wherever we collect personal data online. We place a great importance on the security of all personally identifiable information associated with our members, supporters, customers and users. We will take all steps reasonably necessary including policies, procedures and security features to ensure that information about you is treated securely and protected from unauthorised and unlawful access and used in accordance with this privacy policy. We have security measures in place to attempt to protect against the loss, misuse and alteration of personal data under our control or being transferred, we use our best efforts to try to prevent this.
What we don’t do with your information
We never sell or share your information with other organisations to use for their own purposes.
Your rights
The GDPR grants you certain rights (‘information rights’) which we summarise below.
Right of access
You have the right to obtain confirmation from Essex Wanderers as to whether or not personal data concerning you are being processed, and, where that is the case, you have the right to access that personal data.
Right to rectification
You have the right to oblige Essex Wanderers to rectify inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed by providing a supplementary statement.
Right to erasure (right to be forgotten)
You have the right (under certain circumstances, but not all) to oblige Essex Wanderers to erase personal data concerning you.
Right to restriction of processing
You have the right (under certain circumstances, but not all) to oblige Essex Wanderers to restrict processing of your personal data. For example, you may request this if you are contesting the accuracy of personal data held about you.
Right to data portability
You have the right (under certain circumstances, but not all) to oblige Essex Wanderers to provide you with the personal data about you which you have provided to Essex Wanderers in a structured, commonly used and machine-readable format.
You also have the right to oblige Essex Wanderers to transmit the data to another controller.
Right to withdraw consent
If the lawful basis for processing is consent, you have the right to withdraw that consent.
Right to object to direct marketing
Where your personal data are processed for direct marketing purposes, you have the right to object at any time to processing of your personal data for marketing, which includes profiling to the extent that it is related to such direct marketing.
Rights in relation to automated decision making and profiling
Essex Wanderers does not perform any automated decision-making based on personal data that produces legal effects or similarly significantly affects you.
Your right to lodge a complaint with a supervisory authority
If you wish to exercise any of your rights concerning your personal data, you should contact us at essexwanderersnetball@gmail.com
The Essex Wanderers is not a ‘public authority’ as defined under the Freedom of Information Act and we will not therefore respond to requests for information made under this Act.
If you are not satisfied with the response you receive, you have the right to lodge a complaint with the supervisory authority. In the United Kingdom this is the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, telephone: 0303 123 1113